Job Title:
Administrative Assistant to Head of Valuations and Company Directors

Location:
On-site, Adam’s Auctioneers, 26 St Stephen’s Green,Dublin 2.
(Not a hybrid / remote working role)

EmploymentType:
Full-time

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RoleSummary

The Administrative Assistant will provide high-level administrative support to the Head of Valuations and Company Directors. This role involves preparing and managing valuation documentation,supporting event organisation, and ensuring the smooth functioning of the Valuation Department. The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple tasks in a busy professional environment.

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RoleExpectations

Please note, we are seeking a candidate who is looking for a long-term Administrative Assistant position and does not have plans or aspirations to transfer into other roles within the company for the foreseeable future.

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Key Duties and Responsibilities

ValuationDocument Preparation

• Typing, editing, and formatting valuation documents including inventories, certificates, cover pages, and letters from drafts or dictation.
• Updating existing valuation documents as required.
• Proof-reading valuation documents and correspondence to ensure accuracy before final issue.

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AdministrativeSupport

• Producing reports and assisting with internal and external correspondence.
• Answering and directing phone calls, managing inboxes, and handling general enquiries.

EventOrganisation Support

• Booking venues, catering, and suppliers for valuation days, events, and other departmental engagements.
• Assisting with the planning and logistics of valuation-related activities.
         

ValuationDepartment Office Management

• Maintaining organised electronic and physical filing systems.
• Handling general administrative tasks to ensure the department operates efficiently.
• Supporting the Directors with day-to-day administrative requirements.

RequiredSkills and Experience

• Minimum of 3 years’ experience in an administrative or office-based role, ideally within a legal, finance, or professional services environment.
• Excellent typing skills (minimum 40 words per minute) and exceptional attention to detail for identifying errors and ensuring document accuracy.
• Strong organisational abilities with the capacity to manage multiple tasks, competing priorities, and deadlines.
• Proficiency with Microsoft Office applications, particularly Excel and Word.
• Knowledge of InDesign would be beneficial

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